Conduct and Policies

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Gym Code of Conduct

Seaside Training Center Rules

Gym Conduct-

NO running, jumping, or horseplay in the lobby
NO heelys, skates or skateboards in the lobby
NO running or horseplay in the bathrooms and hallways
Be very careful in our parking lot, it is not intended for play
No one other than staff in the offices

Safety rules in the gym – Safety is our Number 1 Priority!

Always wait for an instructor to enter the gym
Always be respectful to staff and fellow classmates
Only one at a time on trampoline and tumble track!
Tumble track is only one way!
All landings are feet first!
No hiding in the pit, someone may land on you!
Please walk from station to station
NO flipping without instruction!
Always stop and look before entering the pit as it has many entrances!
Always use gymnastics equipment as it is intended
Understand and comply with distancing and hygiene policies
Have Safe Fun!!!!!!

Seaside Training Center Policies

Classes

Illness/Injury Policy

Classes

Students should remain in the viewing area until called to the gym floor by their coach.
Please encourage your child to use the restroom prior to class. We do not want your child to lose valuable class time in the bathroom.
A warm-up takes place at the beginning of every class. This is a very important part of gymnastics to ensure that your child’s body is properly warmed-up to prevent injury. Please arrive a few minutes early, so your child does not miss this important part of class.
Please allow our instructors to instruct the class and your child. We incorporate a progressive curriculum and skill set for each level. It is important for them to keep their focus and attention on the class goals. If you need your child, please let an STC Staff Member know, and we will happily get your child for you.
Expect a lot of repetition of various skills. Gymnastics is a process. The process can seem repetitive, but it is necessary for proper development.
Adults and children are expected to be respectful of each other, staff, and coaches at all times. The use of inappropriate language or conduct by children or adults at the facility will not be tolerated and will result in being released from the program and gym.
With the exception of parent-tot classes, only gymnasts & instructors are allowed in the gymnastics area.
During parent-tot classes, only two parents may accompany the student.
No additional siblings are allowed in the gym area, no child will be allowed to participate until an informed consent and waiver form are signed.
We will make every effort to provide a consistent coach for your class on an ongoing basis; however, we reserve the right to change instructors for any class at any time.
No gum, candy, food, or drinks are permitted in the gym.

Parents

Illness/Injury Policy

Classes

Make sure your child arrives on time to their scheduled class.
Parents are more than welcome to stay and watch in our parent viewing area. Parents may observe all classes from the viewing area only For safety and instructional reasons, observers must refrain from opening the gym door and entering while students are in class.
Spot TV is another way that you are able to watch your student while they are in class if the viewing room is too busy. Please log in to your Jackrabbit Parent Portal to request permission from the facility.
For your convenience, we have free Wi-Fi. Ask the Hospitality Department for the user ID and password.
This is a smoke free environment. Thank you in advance for not smoking along the walkways and entrances to the gym.
If you have any questions or need something, please speak with someone at the Hospitality Desk.

Communications:

Seaside Training Center mainly COMMUNICATES THROUGH EMAIL. The newsletter’s purpose is to keep everyone (coaches, gymnasts, and parents) posted on what is happening at the gym and about upcoming competitions and events. In the event of an emergency or last minute closure, we will also send out a mass text message. It is your responsibility to make sure your Jackrabbit Portal information is updated and that you are opted in to receive text messages and emails.
Our Website, Google and Social Media Accounts are also updated often.

Illness/Injury Policy

Illness:

We ask our parents to keep their children at home if they experience any of the symptoms below and to notify the office if your child has been exposed to anything contagious after attending a class.

They have remained home from school, or they have been sent home from school due to illness.
They are running a fever (child must be fever free for 24 hours before returning to gymnastics)
They have anything contagious and could pose a risk of infecting others.
They have been exposed to anything contagious.

We also teach our students to cough into their elbows rather than their hands.

Injury:
If a student is under the care of a physician for an injury or illness, we must receive a written release from the physician before the student will be allowed to return to class.

If your child becomes sick with a contagious illness and/or infection immediately after attending a class, please contact the gymnastics office at 386-760-1445 and notify us so we may notify the parents of children in your child's class. We also ask that parents not bring sick siblings to class.

Open Wound:

All cuts and abrasions must be covered with a band-aid and athletic tape.
The instructor must be notified prior to class of the wound.
If a child has a wound that may reopen with activity, please keep the child home until healed.

Holiday Closures

Inclement Weather

Illness/Injury Policy

Holiday Closures:

There are no make-ups for holiday closures that are a week long.
There will be a holiday break during winter, the week of Christmas through New Year's Day.
A week long closure for Spring Break
Memorial Day
A week long closure for Independence Day
Labor Day
Halloween evening
Thanksgiving Break is Thursday through Sunday

Please check the Seaside calendar.

There are no make-ups for holidays that Seaside Training Center is open for such as MLK Day, President’s Day, Columbus Day, and Veteran’s Day.

Waitlist Policy

Inclement Weather

If a program is full or pending, a waitlist option is available. To prioritize movement and advancement of our current students and to allow new students to enroll more easily, we fill class spots from the waitlist on a priority-based system, using the following criteria:

Level Advancing Students: open positions are first offered to students awaiting advancement (whether this be a preschool gymnast moving to the next age group, or a gymnast moving to the next level, i.e., from Beginner to Intermediate).
Currently enrolled students needing to change day/time: if open spots remain after promoted students are contacted, we contact currently enrolled students needing to change their day or time of class due to scheduling conflicts.
New students: if open spots are still available after contacting our currently enrolled students meeting the above criteria, the spots will then be offered to new students.

All waitlist communications are sent via email and so please verify that your contact information and email address on file is current to make sure you are receiving these emails.

When there is an opening in the program, all waitlisted participants will be emailed at the same time based on their priority status and spaces will be filled on a first come, first served basis. Therefore, it is best to contact us as soon as you see the email notification come through to claim your spot.

Please only waitlist for programs that you highly desire and that will fit your schedule.

Participants can go on a maximum of three wait lists at one time.

Due to program demand and high waitlist volumes, if we do not hear from you regarding a waitlist opening, the waitlisted participant will be removed from the waitlist. We do this in order to prioritize advancement for our current students, move through waitlists at a reasonable pace and successfully fill our programs.

Inclement Weather

Gym closures due to inclement weather will be notified via email and posted online via the gym website and social media. Makeup tokens will be automatically issued.

Seaside will use the Volusia County School District weather closures and delays as a guideline only. We DO NOTalways follow school closings due to weather. There may be days when school is closed due to weather, but the gym is not. Please refer to the website and social media for any class closure or cancellation updates.

Safety:

Safety Cont:

For the comfort and safety of our gymnasts, instructors at STC are certified through USA Gymnastics, complete Heads Up! Concussion Training, have regular national background checks and are trained in CPR and first aid.

Even with highly trained instructors, it is impossible to eliminate the danger in gymnastics. Gymnastics is inherently dangerous because it is physically demanding and immovable equipment creates the risk of injury. While most injuries are minor, some can be extremely serious: severe pain, broken bones, damage to internal organs, and in extreme cases, total paralysis or death can result from landing improperly on the head, neck, or back.

If you have a specific safety concern, we are happy to discuss it. Please talk to one of our coaches or our Member Services Staff.

Waiver:

STC must have an electronic Student Waiver and Liability Release form completed for each participant on the gym floor. A parent or legal guardian must complete this release prior to participation in activities at STC.

You may complete this information online before the first class, or you can stop by the front desk, and our Hospitality Staff will be happy to assist you.

Safety Cont:

Only registered students are allowed on the gymnastics floor.
Children must be escorted into and out of the gym by an adult and must be accompanied by a coach when on the gym floor.
Students are not allowed to wait in the parking lot.
Parents watch classes from the waiting areas and are only allowed in the gym area when accompanying children enrolled in a Parent-Tot class.
Seaside Training Center reserves the right to remove students from the gym area if they are deemed to be a danger to themselves or others, arising from disobedience, defiance, or disrespectful behavior.

Concussion Information

Concussion Awareness:

A concussion is a type of traumatic brain injury, or TBI, caused by a bump, blow, or jolt to the head that can change the way your brain normally works. Concussions can also occur from a blow to the body that causes the head to move rapidly back and forth. Concussions can occur in any sport or recreation activity.

A concussion can have long term impacts on young athletes such as their health, memory, learning and even their survival. This has led to a new effort to improve prevention, recognition, and response to sports-related concussion.

To help ensure the health and safety of young athletes, Recreation & Parks created an awareness campaign to offer information about concussions to coaches, parents, and athletes involved in youth sports.

The following are a list of symptoms that may suggest a concussion has occurred.

• Headache
• Confusion
• Difficulty remembering or paying attention

• Balance problems or dizziness
• Feeling sluggish, hazy, foggy, or groggy
• Feeling irritable, more emotional, or “down”

• Nausea or vomiting
• Bothered by light or noise

• Double or blurry vision
• Slowed reaction time
• Sleep problems
• Loss of consciousness

What To Do If You Think a Concussion Has Occurred?

1. Seek medical attention right away

A health care professional will be able to decide how serious the concussion is and when it is safe to return to play.

2. Do not return to play until medically cleared.

Concussions take time to heal. Don't return to play until a health care professional says it's OK. Return to practice is permitted only once staff receive a written release from a health care professional.
Children who return to play too soon while their brain is still healing risk a greater chance of having a second concussion. Second or later concussions can be very serious. They can cause permanent brain damage, affecting the injured student-athlete for a lifetime.

3. Inform all coaches about any recent concussions.

Coaches should know if an athlete has had a recent concussion. The coach may not know about a concussion in another sport or activity if he or she is not informed by the parent, guardian or athlete.

(c) Removal from play; written clearance required for return to play. –

(1) A youth athlete who is suspected of sustaining a concussion or other head injury in a practice or game shall be removed from play at that time.

(2) A youth athlete who has been removed from play may not return to play until the youth athlete has obtained written clearance from a licensed health care provider trained in the evaluation and management of concussions.

Allergies, Medical Conditions and Special Needs

Participants with Allergies, Medical Conditions and Special Needs

We pride ourselves on creating an inclusive environment and we do our best to accommodate most situations. To ensure a safe and high-quality experience for all participants and staff, please notify the Hospitality Staff of your child’s allergy, medical condition and/or any special accommodations that may be required upon enrollment so STC can provide the best support possible.

Please indicate any special circumstances under the medical notes in your online profile so our staff is aware prior to commencement of classes. In most cases, we request that a Medical Care Plan, signed by a healthcare provider, is on file for students with life-threatening allergies and/or medical conditions to ensure safe participation while in our facility. Each situation will be handled on a case-by-case basis, keeping in mind a safe and high-quality experience for all.

To assure your child’s safety, please be sure that the following are completed before the first day of registered activities at STC:

Review STC’s Policy for Students with Medical Conditions

Return a signed copy of the Acknowledgement of Receipt of Policy for Administering Treatment to Children with Medical Conditions to the front desk along with the necessary medical care paperwork.

Request that your health care provider fill out and sign the appropriate Emergency Care Plan. Please make sure that both your signature and the health care provider’s signature are on the forms with current dates and update us with changes to your child’s condition as needed.

You may submit both the action plan and policy form to our front desk by email or in-person. If you have any questions, our Hospitality Staff is available during normal business hours and will be happy to assist you.

See below to download the PDF

-Severe Allergy Emergency Care Plan

-Diabetes Emergency Care Plan

-Asthma Emergency Care Plan

-Seizure Emergency Care Plan

-Other Medical Conditions (Cognitive, Developmental, and/or Social) Emergency Care Plan

Parent's Guide to Misconduct

USA GYMNASTICS SAFE SPORT

The USA Gymnastics Safe Sport Policy is the foundation for rules, policies and responsibilities for athlete safety and well-being and the prevention of abuse. The policy encompasses the requirements of the “SafeSport Code for the U.S. Olympic and Paralympic Movements” and federal laws, including the “Protecting Young Victims and Safe Sport Authorization Act of 2017.”

2021 USA Gymnastics Safe Sport Policy Documents And Educational Resources

USA Gymnastics mandates that all members follow state and federal laws governing reporting of child abuse. If you are 18 years of age or older and are subject to USA Gymnastics policy, you are required to report all instances of possible child abuse or neglect to law enforcement and state child services.

The United States Center for SafeSport

The U.S. Center for SafeSport was created by the United States Olympic Committee in March 2017 as a wholly independent body to investigate allegations of sexual misconduct in Olympic National Governing Bodies. The U.S. Center for SafeSport has exclusive jurisdiction over sexual misconduct allegations, which means USA Gymnastics and its members report any allegations of sexual misconduct they become aware of to the Center for investigation and resolution. More information on the U.S. Center for SafeSport is available throughout this website.

Who To Contact:

Gymnastics Club
For issues with the below, contact your club.

Gym cleanliness
Equipment issues
Financial disputes
Scores
Competitive progression concerns
Employment disputes

USA Gymnastics
For issues with the below, contact USA Gymnastics.

Emotional misconduct
Bullying
Hazing
Physical misconduct
Retaliation related to safe sport
Prevention Policy violations

Click here to make a report

U.S. Center for SafeSport
For issues with the below, contact the U.S. Center for SafeSport.

Sexual misconduct
Sexual harassment
Grooming
Child abuse

Click here to make a report

Local Authorities
All instances of the below must be reported to law enforcement:

Child abuse
Sexual abuse or criminal activities involving a minor

U.S. Center for SafeSport Policies and Procedures

U.S. Center for SafeSport Code

U.S. Center for SafeSport Helpline

Seaside Training Center strictly abides by all policies and procedures set forth by the Center for SafeSport which can be found at www.safesport.org. All individuals, regardless of membership in USA Gymnastics, are encouraged to report suspected violations of the Center’s SafeSport Code. They can be reported directly to USA Gymnastics by email to safesport@usagym.org or by phone at (720)524-5640. All Members of USA Gymnastics are required to report suspected SafeSport Code violations related to or accompanying sexual misconduct.

REPORT A CONCERN

USA GYMNASTICS SAFE SPORT

Report here if you have experienced abuse or misconduct—or if you have reasonable suspicion of abuse or misconduct inflicted on, or by, someone in the U.S. Olympic and Paralympic Movement. This link directs you to a secure form at safesport-i.sight.com/portal.

REPORT ONLINE

REPORT ABUSE OR MISCONDUCT

CALL TO REPORT

CALL 833-5US-SAFE (587-7233)

24 HOURS, WITH AN OPERATOR
AVAILABLE MON-FRI 9-5

SAFESPORT HELPLINE: A 24/7 RESOURCE

If you need support or assistance at any time, you can contact the 24-hour

SafeSport Helpline at 866-200-0796.
If you are facing a life-threatening emergency, contact 911.

Specialists for the Helpline (operated by RAINN) can provide confidential, one-on-one live support by phone, chat, or mobile app.

WHAT CAN I REPORT?

The Center accepts all reports affecting the U.S. Olympic and Paralympic Movement of:

Sexual Misconduct, including without limitation child sexual abuse and any misconduct that is reasonably related to an underlying allegation of Sexual Misconduct
Criminal Charges or Dispositions involving Child Abuse or Sexual Misconduct
Misconduct Related to Reporting, where the underlying allegation involves Child Abuse or Sexual Misconduct;
Aiding and Abetting, when it relates to the Center’s process
Misconduct Related to the Center’s Process
Other Inappropriate Conduct, as defined herein

The Center has exclusive jurisdiction to investigate and resolve reports affecting the Movement in the bulleted categories above.

The Center also accepts reports of emotional and physical misconduct (including bullying, hazing, stalking, and harassment) within the Movement. Reports of emotional and physical misconduct can also be made directly to your sport’s national governing body (NGB).

IF YOU SUSPECT CHILD ABUSE OR NEGLECT:

Report it to your local authorities, in addition to (and before) reporting it to the Center. If you are a mandatory reporter, you are required by law to do so: know your state’s specific criteria.

WHO SHOULD REPORT

Anyone can make a report to the U.S. Center for SafeSport of abuse or misconduct involving one of 11+ million individuals in 50+ Olympic and Paralympic sports at national, regional, and local levels.

You don’t need to be an athlete to report abuse and misconduct—we take reports from coaches, parents, administrators, and all others who experience or know of relevant conduct. Nor do you need to have experienced it personally. If you know someone in an Olympic and Paralympic Movement sport whom you suspect may be experiencing abuse, report it here.

WHO DOES THE CENTER HAVE AUTHORITY OVER

The Center responds to and resolves reports of abuse and misconduct alleged of individuals in the U.S. Olympic and Paralympic Movement. This includes:

Any member or employee of the U.S. Olympic and Paralympic Committee (USOPC)
Any participant (defined in the SafeSport Code) of a national sport governing body (NGB) or local affiliated organization (LAO) under USOPC authority; this includes athletes, coaches, administrators, health and training professionals, and individuals in related categories

The Center does not have authority over non-Movement leagues (such as the NFL or NASCAR), associations (such as NCAA and AAU), or non-Olympic/Paralympic sports (such as cheer & dance). To report abuse involving non-Movement sports or organizations, contact a relevant liaison at that institution or local law enforcement.

If you’re unsure if the U.S. Center for SafeSport is the proper authority: Make the report to us, and we will advise appropriately.

AFTER A REPORT IS MADE, WHAT HAPPENS NEXT?

An abuse or misconduct report to the U.S. Center for SafeSport begins a process that includes assessment, investigation (if the report meets relevant criteria), issuance of finding, and determination of sanction if appropriate.

We respect that making a report can be an emotional process. The Center’s empathetic and accessible professionals handle reports with the attention and confidentiality they deserve.

Our Response & Resolution Process page addresses this in more detail.

PLEASE BE AWARE THAT:

The Center is a neutral party in resolving cases, and we respect confidentiality for Claimants and Respondents (defined on this page)
The Center’s objectivity and neutrality is reinforced by its status as an independent nonprofit, unaffiliated with the USOPC, NGBs, or other Olympic and Paralympic Movement entities.
The Center employs a Resource & Process Advisor to answer questions for Claimants and Respondents, as well as third parties and witnesses. This advisor can also connect you with resources and support services online and in your local community. Reach the Resource & Process Advisor at resource.advisor@safesport.org or 720-531-9024.
It is not possible to project timelines for resolving a report. We update Claimants and Respondents on status at key milestones, and we appreciate patience with a process that can have many variables.

TRAINING

USA GYMNASTICS SAFE SPORT

TRAINING

01. SafeSport Trained

Understand the core concepts behind creating a safe and positive sport environment and learn how to identify, prevent and respond to issues of misconduct. This training is for individuals who are NOT CURRENT MEMBERs of their National Governing Body. If you are a member of a NGB, please contact your NGB to access the core SafeSport training.

02. SafeSport Training for Adult Athletes

Training on making the sport environment safe and positive, designed for athletes over age 18 who do not have regular contact with or authority over minor athletes. Please note: if your National Governing Body requires you to complete the SafeSport Trained course, this course will not satisfy that requirement.

03. SafeSport for Preschoolers

The preschool course includes a fun cheer; emphasizes that sports should be an inclusive environment that prioritizes safety, respect, and fun over winning; and encourages starting an open conversation with children at an early age. This course will take approximately ten (10) minutes to complete.

03A. SafeSport for Preschoolers: Second Year Training

04. SafeSport for Grades K-2

The Grades K-2 course includes an animated video and game that focuses on having a positive attitude, keeping sport fun, and speaking up when something doesn’t feel right. The course concludes with resources for reporting abuse or misconduct. This course will take approximately ten (10) minutes to complete.

04A. SafeSport for Grades K-2: Second Year Training

05. SafeSport for Grades 3-5

The Grades 3-5 course provides an interactive game to identify and speak up when behavior crosses the line, recognize the difference between discipline and abuse, stresses the importance of being a good teammate, and have a healthy sports environment focused on fun and safety. The course concludes with resources for reporting abuse or misconduct. This course will take approximately fifteen (15) minutes to complete.

05A. SafeSport for Grades 3-5: Second Year Training

06. SafeSport for Middle School Athletes

The middle school course focuses on bullying prevention, safe online behavior, responding to red flags and resources for reporting abuse or misconduct. This course will take approximately fifteen (15) minutes to complete.

06A. SafeSport for Middle School Athletes: Second Year Training

07. SafeSport for High School Athletes

The high school course focuses on bullying and hazing prevention, supporting friends who have experienced abuse or inappropriate conduct, and resources for reporting abuse or misconduct. This course will take approximately twenty (20) minutes to complete. Please note if your organization requires you to complete the SafeSport Trained course, this course will not satisfy that requirement.

07A. SafeSport for High School Athletes: Second Year Training

The high school course focuses on bullying and hazing prevention, supporting friends who have experienced abuse or inappropriate conduct, and resources for reporting abuse or misconduct. This course will take approximately twenty (20) minutes to complete.
This course iteration is meant for those who wish to complete the high school course again. Please note if your organization requires you to complete the SafeSport Trained course, this course will not satisfy that requirement.

08. Parent’s Guide to Misconduct in Sport

Designed for the parents of athletes of all ages, this course explains the issues of misconduct in sport and helps parents ensure their children have a positive and safe sport experience.

https://athletesafety.org/training/index

Gym Code of Conduct

Seaside Training Center Rules

Seaside Training Center Policies

Classes

Illness/Injury Policy

Classes

Parents

Illness/Injury Policy

Classes

Illness/Injury Policy

Illness/Injury Policy

Illness/Injury Policy

Holiday Closures

Inclement Weather

Illness/Injury Policy

Waitlist Policy

Inclement Weather

Inclement Weather

Inclement Weather

Inclement Weather

Inclement Weather

Safety:

Safety Cont:

Safety Cont:

Safety Cont:

Safety Cont:

Safety Cont:

Concussion Information

Allergies, Medical Conditions and Special Needs

Participants with Allergies, Medical Conditions and Special Needs

Allergies, Medical Conditions and Special Needs

Parent's Guide to Misconduct

USA GYMNASTICS SAFE SPORT

USA GYMNASTICS SAFE SPORT

USA GYMNASTICS SAFE SPORT

REPORT A CONCERN

USA GYMNASTICS SAFE SPORT

USA GYMNASTICS SAFE SPORT

REPORT ONLINE

CALL TO REPORT

24 HOURS, WITH AN OPERATOR AVAILABLE MON-FRI 9-5

SAFESPORT HELPLINE: A 24/7 RESOURCE

WHAT CAN I REPORT?

IF YOU SUSPECT CHILD ABUSE OR NEGLECT:

WHO SHOULD REPORT

WHO DOES THE CENTER HAVE AUTHORITY OVER

AFTER A REPORT IS MADE, WHAT HAPPENS NEXT?

PLEASE BE AWARE THAT:​

TRAINING

USA GYMNASTICS SAFE SPORT

TRAINING

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PLEASE BE AWARE THAT: